Event Request Form

Decisions regarding gatherings must be made in the interest of the health and safety of our university community and in accordance with current public health guidance. Event planning timelines are longer than normal in order to evaluate safety considerations, please make your event request at least two weeks in advance of the event date. The University encourages virtual, online activities whenever possible. Requests for gatherings larger than five individuals must have a compelling reason to do so, which cannot be accommodated in a virtual environment. Please provide a detailed explanation in your event description below.
Have you spoken to an NMSU event planner? * Required
I am a(n) * Required
Has your student organization completed an Activity Request Form (ARF) at Campus Activities * Required
Organization Name * Required
If Sponsored by NMSU, indicate College, Department, or Organization:
Do you intend to pay with an NMSU Index Number? * Required
Event Description
Include a full description of event. Be sure to explain how this event is meeting the objectives of our LEADS 2025 Strategic Plan. Explain why the event is most appropriate as in in-person event. Let us know if virtual options for the event were considered. Please include time needed for set-up and tear-down, tables/chairs needed and any other necessary equipment. Audio/video requirements will be requested separately below.
University Index Number * Required
University Fund Number * Required
Event Information
Event Title * Required
A safety plan will be required. Be sure your plan includes steps to maintain proper social distancing, the wearing of face coverings and other measures designed to ensure the healthiest possible situation. Upload your plan here. * Required
Has your plan been approved by your Department Head or Division Director? * Required
If your plan has been approved, please include the name and title of the individual that approved your plan.
Actual Time Event Begins * Required

: HH

MM

AM/PM
Actual Time Event Ends * Required

: HH

MM

AM/PM
Actual Date Event Begins - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Actual Date Event Ends - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Is there an admission or attendance charge? * Required
Please give details about the admission or attendance charge. * Required
Ticketed event? * Required
Who will sell tickets?
General admission or reserved?
Do you plan to sell raffle tickets or accept offerings/donations/contributions? * Required
Please provide details of the raffle, offering, donation, or contribution. * Required
Will merchandise be sold or distributed for free? * Required
Please provide details about how the merchandise will be sold or distributed. * Required
Contact Information
Contact Name * Required
Contact Title
Contact Phone * Required
Cell Phone
Contact Email * Required
Billing Address * Required
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Attendee Information
Estimated number of attendees * Required
Attendees will be:
What percentage of attendees will be NMSU students? * Required
What percentage of attendees will be NMSU faculty/staff? * Required
What percentage of attendees will be general public? * Required
Is the event open to the community? * Required
How will you maintain a record of who was in attendance at your event? * Required
Facilities & Services Needed
Facilities Requested * Required
Hold down the Ctrl key to select multiple choices
CCSU specific room preferences
Setup style preference
Other campus facilities requested * Required
Please list specific parking lot needs here
Will audio/visual equipment be required? * Required
Please explain your AV needs and requests * Required
Food & Beverage
Catering requested? * Required
Alcohol requested? * Required
Comments
This field is for validation purposes and should be left unchanged.

Corbett Center Student Union- Ballrooms
Corbett Center Student Union- Auditorium
Corbett Center Student Union- General Meeting Rooms
Fulton Athletics Center 3rd Floor Bistro
NMSU Golf Course - Course
NMSU Golf Course - Banquet Room
NMSU Golf Course - Clubhouse Putting Green
NMSU Golf Course - Driving Range
NMSU Golf Course - Aggie Land
NMSU Spiritual Center
Pan American Center (Whole Arena)
Pan American Center (B. Hubbard Room Only)
Pan American Center (Practice Gym Only)
Pan American Center (Parking Lots)
Aggie Memorial Stadium
Presley Askew Field (Field & Seating)
Presley Askew Field (Field Only - No Restrooms)
Softball Stadium (Field & Seating)
Softball Stadium (Field Only - No Restrooms)
Soccer Stadium
Football West Practice Field
Other

Event Information

Contact Information

Attendee Information

Facilities & Services Needed

Food & Beverage